Operations Coordinator
Organization Overview
Vertex is a pioneering, first-of-its-kind IB-for-all academy in the heart of the Bronx. Vertex is not just a school: it's a bold reimagining of what education can be.
Our mission is to provide students with pathways for upward mobility while preparing them for the responsibilities of self-governance in a democratic republic. Everything we do is rooted in the four cardinal virtues: courage, justice, temperance, and wisdom.
At Vertex, our scholars have agency. Each day, they make choices about the kind of people they want to become, the lives they want to lead, and the society they want to build. It’s our sacred duty to equip them with the knowledge most worth having, to sharpen their critical thinking, and to create a space where they can explore, question, and create.
As an authorized International Baccalaureate (IB) World School with a classical core, we offer both a rigorous academic foundation and a transformative character education.
Administrative and Office Management Support
● Support with day-to-day responsibilities of numerous operational processes to increase knowledge
and flexibility across the team, and fill in during times of need
● Answer and direct all incoming office calls professionally and courteously, ensuring prompt
assistance and accurate message-taking
● Greet and welcome all guests upon arrival, providing a friendly and professional first impression while
assisting with their needs or directing them to the appropriate person or department
● Supervise and assist with set up, monitoring, and breakdown of all school events
● Manage the distribution, organization, and inventory of school supplies
● Assist the Director of Operations with tasks as needed
● Assist with and/or coordinate moving and lifting of boxes and other deliveries, small-scale repair and
maintenance needs, and set-up and cleaning of spaces
Facilities
● Assist with all facilities-related needs across the campus
● Support summer classroom, office, and supply closet setup and organization
● Participate in daily lunch and recess duties, ensuring smooth transitions and student safety
● Coordinate with custodial and maintenance teams as needed to address building needs
Student Records
● Update and maintain all doctor notes in student files, ensuring accurate documentation in
PowerSchool attendance records
● Maintains and updates student information in the areas of academics, personal contact info, health
and emergency info, and parental permission, using state-required database and school database
● Ensure the content of student information is accurate and is organized and filed as required by state
law
● Collect and files student records
School Procedures and Student Enrollment Support
● Support with school-wide procedures such as arrival, dismissal, and lunch
● Work with Director of External Partnerships and Student Recruitment to support student enrollment
efforts, support with enrollment calls, and provide support as needed for events
Qualifications
● High School Diploma or GED (required)
● Must be fluent in Spanish (spoken and written)
● Minimum of one year of experience in operations preferred
● Prior experience working in a charter school or nonprofit preferred
● A flexible attitude, commitment to lifelong learning, and a sense of humor
● Flexibility of approach and a collaborative style
● A commitment to viewpoint diversity and open inquiry
● Excellent interpersonal, organizational, communication, and collaborative skills
This role is a full-time, in-person opportunity.
Physical Requirements
This role may require lifting and carrying items weighing up to 20 pounds unassisted, including assisting coworkers when needed. Requires frequent bending, reaching, repetitive hand movements, standing, walking, squatting, sitting, and looking at a computer screen for long periods at a time.
Compensation
The salary range for this position is $50,000 - $55,000, offer will be commensurate with the candidate’s years of experience.
As an employee, you are eligible for a benefits package, inclusive of paid time off, paid holidays, and a retirement plan.
EEO Statement
Vertex Partnership Academies provides equal employment opportunities to all employees and applicants
for employment and prohibits discrimination and harassment of any type without regard to race, color,
religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation,
gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment; including recruiting, hiring, placement,
promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.